Job Details
Print E-mail

Human Relations & Administrative Coordinator

Featured
Job Summary
Action: Register Login
The HUMAN RELATIONS & ADMINISTRATIVE COORDINATOR is responsible for the administration and coordination of firefighter recruitment and retention programs and processes, and provides a broad range of administrative support to department processes.

POSITION TITLE:      HUMAN RELATIONS & ADMINISTRATIVE COORDINATOR

 

REPORTS TO:           Fire Chief

 

FUNCTION:    The HUMAN RELATIONS & ADMINISTRATIVE COORDINATOR is responsible for the administration and coordination of firefighter recruitment and retention programs and processes, and provides a broad range of administrative support to department processes and programs, including data maintenance and records management, cost recovery and bill processing.

 

 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

 

 

  1. Human Relations component - administers and coordinates firefighter recruitment and retention programs and processes:

 

  • Analyses, maintains and ensures an ongoing awareness of recruitment and retention opportunities and challenges from a local, regional and economic perspective;
  • Develops and distributes information resources for recruitment, utilizing various advertisement methods;
  • Works with organizational resources to promote public relations and branding through marketing initiatives;
  • Coordinates recruitment and onboarding activities;
  • Develops, implements and monitors retention initiatives;
  • Builds and maintains relationships and support initiatives with all stakeholders, including: staff, firefighters, their families and employers;
  • Monitors firefighter attendance on emergency calls, training and maintenance activities.

 

  1. Administrative component - provides administrative support to department processes and programs:

 

  • Liaises with and supports staff to ensure the coordination of administrative and office activities;
  • Maintains and manages confidential fire personnel records;
  • Coordinates data entry of emergency incidents reports;
  • Coordinates the performance management process for senior staff;
  • Provides coordination and administrative support for committees and meetings as assigned, including (but not limited to) recording, producing and distributing minutes;
  • Collects and processes payroll / timesheets of firefighters and submits for approval;
  • Liaises with the Volunteer Firefighter Associations and provides administrative assistance where applicable in all fire districts;
  • Assists and ensures coordination in the application process and oversight of grant applications and fundraising activities applicable to the firefighter associations;
  • Prepares budgets for consideration regarding recruitment, retention and recognition programs;
  • Provides administrative support of the Fire Guardian program;
  • Completes special projects and assists leadership with other job functions as required/assigned.

 

  1. Adheres to guidelines as set out in the Human Resource Policy Manual.

 

  1. Participates in the County Health, Safety, and Wellness Program as required:
  • Attends quarterly safety meetings;
  • Participates quarterly in safety inspections;
  • Attends safety training annually;
  • Participates in all investigations under the position’s supervision.

 

  1. Performs other duties as required

 

QUALIFICATIONS, ABILITIES AND SKILLS:

 

A diploma from a recognized educational institution in the field of Human Resources or Human Relations Management and three years experience are required, however a combination of education and experience relevant to the role will also be considered.

Strong attributes in facilitating effective interaction with fire personnel and providing office administrative skills are required.  Strong leadership abilities, experience in interpersonal communications, counseling, conflict management and team building skill sets are necessary in this position. Knowledge of recruitment and retention practices in a volunteer type service environment is a strong asset.

The incumbent must have strong verbal and written communication skills; strong organizational skills; be experienced and proficient in Microsoft Office applications and office procedures. Familiarity with data management is an asset.  Fundraising and budgeting experience is an asset.

Due to the requirement to interact with part time “paid on call” firefighters, an ability to work flexible hours and some evenings is essential.

Back Back  Stats Hits:173  Applicants:0 
 
Employer Contact
Name:
Email:
 
Additional Job Information
Salary Range:
Applications Taken Until:
May 22, 2017
 

In This Section

Get Contact!

Contact! is the AAMDC's weekly newsletter. Sign up to receive the latest municipal, provincial and federal news affecting rural Alberta.
Please wait